Creating custom fields

In addition to our standard fields, LiveHeats allows you to create your own custom fields. Custom fields can be used for:

• collecting any piece of required information from athletes during registration, and/or;
• capturing and storing required data with results if importing athletes into LiveHeats

How to create a custom field

Below you'll find the step by step instructions for creating a custom field. For a video tutorial, see the bottom of this article.

1. For an event, go to Event dashboard > Event settings. For membership go to Series > Series settings
2. Navigate to the Registration tab on the far right. Here you'll see all available fields, including the default LiveHeats system fields
3. To create a custom field, click Create field
4. Firstly select the Field type:

   Field type	Detail	Examples fields
   Free text or number	Allows any typed text or number	Membership ID, Postal Address, Insurance number
   Drop down	Selection from options	T-shirt size, Gender
   Check box	Check mark of a box	COVID Declarations, Terms and Conditions
   Date picker	Select a date	Arrival date, Departure date

5. Now, give the field a name. The name will appear on the registration form and any data exports. If using the Drop down field type, you must create the options that can be selected by the registrant
6. Select if the field is Required (optional)
7. Now, you must select the Field category. The category determines where LiveHeats stores the information:

   Field category	Detail	Example fields
   User	Information is stored with the LiveHeats user account associated with the athlete, for all events (future and past). This could be the parent, team manager, or athlete themselves.	Emergency contact, postal address
   Athlete	Information is stored with the athlete's profile on LiveHeats, for all events (future and past).	Membership ID, Stance, Sponsors
   Registration	Information is stored with the athlete for this event or series only.	T-shirt size, COVID Declaration

8. Click Create to finalise, then Check the box to activate
9. Click Update event to save

Advance Custom Field Settings (Beta)

We have advance custom fields setting in Beta! If you are interested in using any of the settings below, please reach out to us at community@liveheats.com or complete this request form.

Restricted fields - Apply edit restrictions for athletes on specific fields

You may have a need to restrict athletes from editing information once it is initially collected. For these cases, we have a restricted field setting. Once applied this setting will allow an athlete to complete the field during their initial event registration or membership, and for any future changes, they must make a request to you (the organiser) to update the information. 

Conditional fields - Hide and show fields based on the input of other fields

For some fields, you may only want them to be required if another field has been populated with a specific value.

Example: If an athlete enters their Date of birth, which means they are over 18 years of age, you may want to collect additional information such as their FIS Code (or another ID). However, if an athlete is under 18 years of age, then this wouldn't need to be collected. 

IOC Nationality list - Request to use the official IOC list of Nationalities

In some cases, your organisation may be required to collect an athlete's official IOC Nationality during registration. For this we have you covered, request to use this list by filling out the request form.

FIS Code - Verify an athlete's FIS Code during registration

We currently offer International Ski and Snowboard Federation (FIS) validation during registration. If the FIS Code entered is not valid (e.g has expired or has been revoked) the athlete will not be able to register.